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CovCare V6.0 / Enterprise reference

Coordinate Circle Contributions and Activities

Public documentation and fictional practice now; separately reviewed community operational boundary in future.

Proposed design, not organizational approval or operational evidence. Public fictional demonstrations only; no sensitive information, live submissions or authority changes.

Use Case Library

UC-CIRCLE-002 · V6.0 · Proposed

Coordinate Circle Contributions and Activities

Role tour ↗Module guide ↗Stories & tests ↗Traceability ↗
Version
6.0
Status
Proposed
Priority
Medium
Role Id
circle-organizer
Primary Actor
Impact Circle Organizer
Module Id
community
Capability Id
CAP-MOB
Objective Id
OBJ-04
Owner
Development program owner (proposed)
Boundary
Public documentation and fictional practice now; separately reviewed community operational boundary in future.
Goal
Coordinate Circle Contributions and Activities while maintaining choice, purpose limitation and accountable human review.
Value
No youth identifiers enter public updates.
Trigger
Review the proposed circle purpose and scope.
Scope
The stated participant task only; no unrelated records, new authority or automatic operational activation.
Assumptions
  • Covenant House validates program fit, ownership and relevant policies.
  • Required provider, staffing and data-quality evidence is established before operation.
Supporting Actors
  • Development program owner
  • Independent reviewer
  • Governance and safeguarding reviewer
Preconditions
  • Anonymous public discovery; explicit entry for temporary practice. No account creation.
  • Permitted purpose and disclosure basis; no youth access from giving or membership.
  • Required organizational and human approval for operational behavior; absent in this public specification.
  • Operational services, recovery readiness and separately approved testing remain dependencies.
Alternatives
  • Id
    UC-CIRCLE-002-ALT-01
    At
    3
    Condition
    The participant chooses a different suitable option.
    Path
    Return to collect non-sensitive participation interest, check scope and consent again, and document the revised purpose; do not duplicate evidence.
  • Id
    UC-CIRCLE-002-ALT-02
    At
    6
    Condition
    An eligible alternative channel or resource is reviewed.
    Path
    Reassess the community provider and required human approval; continue only with minimum authorized information. Public exploration may continue without an account.
Exceptions
  • Id
    UC-CIRCLE-002-EX-01
    Condition
    Authorization denied, expired or revoked.
    Response
    Stop the restricted step and provide no record readback; review access through qualified authority, never public self-selection.
  • Id
    UC-CIRCLE-002-EX-02
    Condition
    Missing information, conflicting evidence or unavailable service.
    Response
    Hold the relevant state for human review. Do not fabricate capacity, receipt, attendance, outcomes or successful submission.
  • Id
    UC-CIRCLE-002-EX-03
    Condition
    Consent withdrawn or a safeguarding issue raised.
    Response
    Stop optional disclosure; qualified humans apply the reviewed lawful safeguarding policy. The prototype sends no escalation.
Postconditions
Success
No youth identifiers enter public updates.
Failure
No unauthorized disclosure, authority grant or claimed fulfillment; public practice remains temporary and operational tasks remain blocked.
Rule Ids
Data
  • Field
    Purpose-limited resource, project or task reference
    Validation
    Nonempty relevant reference; no unrelated personal history.
    Owner
    Impact Circle Organizer
    Sensitivity
    Restricted in future operation; fictional only in public practice.
    Sharing
    Explicit purpose and authorized recipient only; never private reflections.
    Audit
    Future scoped actor, decision, purpose and evidence reference; do not log secrets.
    Retention
    Organizational retention and deletion period not approved.
    Consent
    Current explicit youth consent where selected goal context is involved; otherwise lawful task-specific processing basis requires policy review. No blanket consent assumed.
  • Field
    Decision or verification evidence reference
    Validation
    Provenance, authorized reviewer and current scope; missing evidence remains unverified.
    Owner
    Development program owner
    Sensitivity
    Restricted operational evidence; none read by the catalog.
    Sharing
    Authorized reviewer only; aggregate public explanation has no personal identifiers.
    Audit
    Future atomic decision and change audit where operational approval is required.
    Retention
    Policy-specific review and appeal requirements unresolved.
    Consent
    Purpose-limited review under approved evidence policy; contributor recognition requires a separate optional choice.
Nfr
  • Id
    NFR-SEC
    Requirement
    Deny unauthorized access server-side; never widen youth owner-only policies.
  • Id
    NFR-PRIV
    Requirement
    Minimize information, separate private reflections and constrain recipient purpose.
  • Id
    NFR-A11Y
    Requirement
    Target WCAG 2.2 AA, labeled keyboard/touch controls; professional review outstanding.
  • Id
    NFR-LOC
    Requirement
    Five youth languages; executive English and machine-assisted translations require review.
  • Id
    NFR-REL
    Requirement
    Failure must not confirm a write or restore expired local content; operational reliability and availability targets unapproved.
  • Id
    NFR-PERF
    Requirement
    Measure agreed task response and availability targets during an approved pilot; no unapproved SLA.
Dependencies
  • Verified CHI ownership and safeguarding/privacy review
  • Data classification, backup and tested recovery evidence
  • Approved community service and scoped operational test plan
  • Related module: community; proposed business owner: Development program owner (proposed)
Milestone Id
MS-08
Assessment
Proposed
All formal operational sequences are proposed, not organizationally approved.
Frontend
Existing public community views and tours explain the concept only.
Backend
No new operational behavior is verified by this catalog.
Simulated
Fictional local practice and storyboard navigation never confer authority.
Blocked
Account activation, staff coordination, payments and assignments need separate approvals.
Unknown
Positive authenticated lifecycle, provider delivery and cross-account privacy remain unverified.
System Boundary
Public documentation and fictional practice now; separately reviewed community operational boundary in future.
Strategic Alignment
Objective Id
OBJ-04
Statement
Proposed youth-centered planning and accountable coordination; formal CHI alignment is not established.

Main success scenario · proposed

  1. 1. Confirm purpose-limited entry for Coordinate Circle Contributions and Activities

    Number
    1
    Actor
    Impact Circle Organizer
    Action
    Confirm purpose-limited entry for Coordinate Circle Contributions and Activities
    Response
    Check the task-specific identity, organizational/site/project scope and relevant assigned permission before restricted information is shown. Public storyboard remains read-only.
    Validation
    Anonymous public discovery; explicit entry for temporary practice. No account creation.
    Information
    Verified scope references only; no restricted record returned by this public catalog.
    State
    UC-CIRCLE-002-ENTRY: scope review required
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Anonymous public discovery; explicit entry for temporary practice. No account creation.
    Next State
    UC-CIRCLE-002-S01: review the proposed circle purpose and scope reviewed

  2. 2. Review the proposed circle purpose and scope.

    Number
    2
    Actor
    Impact Circle Organizer
    Action
    Review the proposed circle purpose and scope.
    Response
    Confirm activity-specific CHI approval in future operations.
    Validation
    Before 'Review the proposed circle purpose and scope.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Review the proposed circle purpose and scope. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S01: review the proposed circle purpose and scope reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Review the proposed circle purpose and scope.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S02: collect non-sensitive participation interest reviewed

  3. 3. Collect non-sensitive participation interest.

    Number
    3
    Actor
    Impact Circle Organizer
    Action
    Collect non-sensitive participation interest.
    Response
    Membership grants no authority.
    Validation
    Before 'Collect non-sensitive participation interest.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Collect non-sensitive participation interest. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S02: collect non-sensitive participation interest reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Collect non-sensitive participation interest.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S03: separate money, time and equipment commitments reviewed

  4. 4. Separate money, time and equipment commitments.

    Number
    4
    Actor
    Impact Circle Organizer
    Action
    Separate money, time and equipment commitments.
    Response
    Avoid automatic conversion and aggregate wealth ranking.
    Validation
    Before 'Separate money, time and equipment commitments.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Separate money, time and equipment commitments. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S03: separate money, time and equipment commitments reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Separate money, time and equipment commitments.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S04: check current participant screening reviewed

  5. 5. Check current participant screening.

    Number
    5
    Actor
    Impact Circle Organizer
    Action
    Check current participant screening.
    Response
    Do not assign unscreened members.
    Validation
    Before 'Check current participant screening.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Check current participant screening. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S04: check current participant screening reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Check current participant screening.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S05: obtain activity and finance approvals reviewed

  6. 6. Obtain activity and finance approvals.

    Number
    6
    Actor
    Impact Circle Organizer
    Action
    Obtain activity and finance approvals.
    Response
    Keep organizer from unilateral spending.
    Validation
    Before 'Obtain activity and finance approvals.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Obtain activity and finance approvals. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S05: obtain activity and finance approvals reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Obtain activity and finance approvals.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S06: arrange supervised task coordination reviewed

  7. 7. Arrange supervised task coordination.

    Number
    7
    Actor
    Impact Circle Organizer
    Action
    Arrange supervised task coordination.
    Response
    Share minimum task-only context.
    Validation
    Before 'Arrange supervised task coordination.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Arrange supervised task coordination. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S06: arrange supervised task coordination reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Arrange supervised task coordination.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S07: review independent activity evidence reviewed

  8. 8. Review independent activity evidence.

    Number
    8
    Actor
    Impact Circle Organizer
    Action
    Review independent activity evidence.
    Response
    Distinguish attendance claims from verified hours.
    Validation
    Before 'Review independent activity evidence.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Review independent activity evidence. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S07: review independent activity evidence reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Review independent activity evidence.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-S08: prepare opt-in non-identifying recognition reviewed

  9. 9. Prepare opt-in non-identifying recognition.

    Number
    9
    Actor
    Impact Circle Organizer
    Action
    Prepare opt-in non-identifying recognition.
    Response
    No youth identifiers enter public updates.
    Validation
    Before 'Prepare opt-in non-identifying recognition.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Prepare opt-in non-identifying recognition. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-CIRCLE-002-S08: prepare opt-in non-identifying recognition reviewed
    Responsibility
    Impact Circle Organizer
    Authorization Boundary
    Before 'Prepare opt-in non-identifying recognition.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-CIRCLE-002-REVIEW: outcome remains proposed until approved operational evidence exists

  10. 10. Review the final evidence and continuing eligibility for Coordinate Circle Contributions and Activities

    Number
    10
    Actor
    Development program owner (proposed)
    Action
    Review the final evidence and continuing eligibility for Coordinate Circle Contributions and Activities
    Response
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation.
    Validation
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Information
    Minimum outcome and reviewer reference; no private reflections or public identities.
    State
    UC-CIRCLE-002-REVIEW: outcome remains proposed until approved operational evidence exists
    Responsibility
    Development program owner (proposed)
    Authorization Boundary
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Next State
    Proposed final review; no operational mutation.

Linked user story and acceptance criteria

Parent Id
UC-CIRCLE-002
Persona
Impact Circle Organizer
Statement
As a Impact Circle Organizer, I want to coordinate Circle Contributions and Activities, so that I can pursue this outcome: no youth identifiers enter public updates.
Value
No youth identifiers enter public updates.
Priority
Medium
Status
Proposed
Criteria
  • Kind
    Success
    Given
    Anonymous public discovery; explicit entry for temporary practice. No account creation. The task is Coordinate Circle Contributions and Activities.
    When
    Review the final evidence and continuing eligibility for Coordinate Circle Contributions and Activities
    Then
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation. No operational success is inferred from documentation.
  • Kind
    Denied
    Given
    a request for unavailable operational functionality
    When
    the participant attempts the restricted action
    Then
    The action is denied without revealing restricted data or creating a record.
  • Kind
    Invalid input
    Given
    The Purpose-limited resource, project or task reference needed for Coordinate Circle Contributions and Activities is missing or contradictory.
    When
    Collect non-sensitive participation interest.
    Then
    Hold the affected step; require Nonempty relevant reference; no unrelated personal history. before further review. Do not claim a successful outcome.
  • Kind
    Privacy
    Given
    private reflections, unrelated youth information or contributor identities outside the approved purpose
    When
    a summary is prepared for impact circle organizer
    Then
    Those fields are excluded; only purpose-limited authorized context may be shared.
  • Kind
    Exception
    Given
    withdrawn consent, an unavailable provider, conflicting evidence or a safeguarding concern relevant to this task
    When
    the sequence reaches the affected handoff
    Then
    The handoff pauses; an appropriate qualified human reviews the next step and no delivery, payment or approval is falsely confirmed.
Test Ids

Business rules

BR-MIN · Minimum necessary information

Share only the task-relevant approved context. Private reflections never enter public staff demonstrations.

BR-TRUTH · Evidence before claims

A referral is not delivery; documentation and storyboard completion are not verification or approval.

BR-CONTRIB · Distinct contribution measures

Keep money, time and resources separate. No arbitrary donation, hours or circle-size minimum; participation grants no youth access.

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