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CovCare V6.0 / Enterprise reference

Verify and Reconcile Approved Assistance

Public documentation and fictional practice now; separately reviewed financial operational boundary in future.

Proposed design, not organizational approval or operational evidence. Public fictional demonstrations only; no sensitive information, live submissions or authority changes.

Use Case Library

UC-FIN-002 · V6.0 · Proposed

Verify and Reconcile Approved Assistance

Role tour ↗Module guide ↗Stories & tests ↗Traceability ↗
Version
6.0
Status
Proposed
Priority
Medium
Role Id
financial-coordinator
Primary Actor
Financial Assistance Coordinator
Module Id
financial
Capability Id
CAP-FIN
Objective Id
OBJ-05
Owner
Finance control owner (proposed)
Boundary
Public documentation and fictional practice now; separately reviewed financial operational boundary in future.
Goal
Verify and Reconcile Approved Assistance while maintaining choice, purpose limitation and accountable human review.
Value
Do not report unreconciled assistance as fulfilled.
Trigger
Retrieve the authorized assistance reference.
Scope
The stated participant task only; no unrelated records, new authority or automatic operational activation.
Assumptions
  • Covenant House validates program fit, ownership and relevant policies.
  • Required provider, staffing and data-quality evidence is established before operation.
Supporting Actors
  • Finance control owner
  • Independent reviewer
  • Governance and safeguarding reviewer
Preconditions
  • Verified provisioned identity, current MFA, organization/site/project and assignment scope.
  • Current voluntary consent for the selected goal; private reflections excluded.
  • Required organizational and human approval for operational behavior; absent in this public specification.
  • Operational services, recovery readiness and separately approved testing remain dependencies.
Alternatives
  • Id
    UC-FIN-002-ALT-01
    At
    3
    Condition
    The participant chooses a different suitable option.
    Path
    Return to compare authorized assistance with delivery evidence, check scope and consent again, and document the revised purpose; do not duplicate evidence.
  • Id
    UC-FIN-002-ALT-02
    At
    6
    Condition
    An eligible alternative channel or resource is reviewed.
    Path
    Reassess the financial provider and required human approval; continue only with minimum authorized information. Public exploration may continue without an account.
Exceptions
  • Id
    UC-FIN-002-EX-01
    Condition
    Authorization denied, expired or revoked.
    Response
    Stop the restricted step and provide no record readback; review access through qualified authority, never public self-selection.
  • Id
    UC-FIN-002-EX-02
    Condition
    Missing information, conflicting evidence or unavailable service.
    Response
    Hold the relevant state for human review. Do not fabricate capacity, receipt, attendance, outcomes or successful submission.
  • Id
    UC-FIN-002-EX-03
    Condition
    Consent withdrawn or a safeguarding issue raised.
    Response
    Stop optional disclosure; qualified humans apply the reviewed lawful safeguarding policy. The prototype sends no escalation.
Postconditions
Success
Do not report unreconciled assistance as fulfilled.
Failure
No unauthorized disclosure, authority grant or claimed fulfillment; public practice remains temporary and operational tasks remain blocked.
Rule Ids
Data
  • Field
    Selected goal and approved barrier
    Validation
    Nonempty relevant reference; no unrelated personal history.
    Owner
    Young person
    Sensitivity
    Restricted in future operation; fictional only in public practice.
    Sharing
    Explicit purpose and authorized recipient only; never private reflections.
    Audit
    Future scoped actor, decision, purpose and evidence reference; do not log secrets.
    Retention
    Organizational retention and deletion period not approved.
    Consent
    Current explicit youth consent where selected goal context is involved; otherwise lawful task-specific processing basis requires policy review. No blanket consent assumed.
  • Field
    Decision or verification evidence reference
    Validation
    Provenance, authorized reviewer and current scope; missing evidence remains unverified.
    Owner
    Finance control owner
    Sensitivity
    Restricted operational evidence; none read by the catalog.
    Sharing
    Authorized reviewer only; aggregate public explanation has no personal identifiers.
    Audit
    Future atomic decision and change audit where operational approval is required.
    Retention
    Policy-specific review and appeal requirements unresolved.
    Consent
    Purpose-limited review under approved evidence policy; contributor recognition requires a separate optional choice.
Nfr
  • Id
    NFR-SEC
    Requirement
    Deny unauthorized access server-side; never widen youth owner-only policies.
  • Id
    NFR-PRIV
    Requirement
    Minimize information, separate private reflections and constrain recipient purpose.
  • Id
    NFR-A11Y
    Requirement
    Target WCAG 2.2 AA, labeled keyboard/touch controls; professional review outstanding.
  • Id
    NFR-LOC
    Requirement
    Five youth languages; executive English and machine-assisted translations require review.
  • Id
    NFR-REL
    Requirement
    Failure must not confirm a write or restore expired local content; operational reliability and availability targets unapproved.
  • Id
    NFR-PERF
    Requirement
    Measure agreed task response and availability targets during an approved pilot; no unapproved SLA.
Dependencies
  • Verified CHI ownership and safeguarding/privacy review
  • Data classification, backup and tested recovery evidence
  • Approved financial service and scoped operational test plan
  • Related module: financial; proposed business owner: Finance control owner (proposed)
Milestone Id
MS-08
Assessment
Proposed
All formal operational sequences are proposed, not organizationally approved.
Frontend
Existing public financial views and tours explain the concept only.
Backend
No new operational behavior is verified by this catalog.
Simulated
Fictional local practice and storyboard navigation never confer authority.
Blocked
Account activation, staff coordination, payments and assignments need separate approvals.
Unknown
Positive authenticated lifecycle, provider delivery and cross-account privacy remain unverified.
System Boundary
Public documentation and fictional practice now; separately reviewed financial operational boundary in future.
Strategic Alignment
Objective Id
OBJ-05
Statement
Proposed youth-centered planning and accountable coordination; formal CHI alignment is not established.

Main success scenario · proposed

  1. 1. Confirm purpose-limited entry for Verify and Reconcile Approved Assistance

    Number
    1
    Actor
    Financial Assistance Coordinator
    Action
    Confirm purpose-limited entry for Verify and Reconcile Approved Assistance
    Response
    Check the task-specific identity, organizational/site/project scope and relevant assigned permission before restricted information is shown. Public storyboard remains read-only.
    Validation
    Verified provisioned identity, current MFA, organization/site/project and assignment scope.
    Information
    Verified scope references only; no restricted record returned by this public catalog.
    State
    UC-FIN-002-ENTRY: scope review required
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Verified provisioned identity, current MFA, organization/site/project and assignment scope.
    Next State
    UC-FIN-002-S01: retrieve the authorized assistance reference reviewed

  2. 2. Retrieve the authorized assistance reference.

    Number
    2
    Actor
    Financial Assistance Coordinator
    Action
    Retrieve the authorized assistance reference.
    Response
    Reject fulfillment without approved scope.
    Validation
    Before 'Retrieve the authorized assistance reference.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Retrieve the authorized assistance reference. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S01: retrieve the authorized assistance reference reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Retrieve the authorized assistance reference.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S02: compare authorized assistance with delivery evidence reviewed

  3. 3. Compare authorized assistance with delivery evidence.

    Number
    3
    Actor
    Financial Assistance Coordinator
    Action
    Compare authorized assistance with delivery evidence.
    Response
    Keep pledge, authorization and actual delivery distinct.
    Validation
    Before 'Compare authorized assistance with delivery evidence.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Compare authorized assistance with delivery evidence. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S02: compare authorized assistance with delivery evidence reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Compare authorized assistance with delivery evidence.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S03: validate recipient and purpose evidence reviewed

  4. 4. Validate recipient and purpose evidence.

    Number
    4
    Actor
    Financial Assistance Coordinator
    Action
    Validate recipient and purpose evidence.
    Response
    Use only finance-permitted identifying detail.
    Validation
    Before 'Validate recipient and purpose evidence.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Validate recipient and purpose evidence. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S03: validate recipient and purpose evidence reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Validate recipient and purpose evidence.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S04: check duplicate or inconsistent claims reviewed

  5. 5. Check duplicate or inconsistent claims.

    Number
    5
    Actor
    Financial Assistance Coordinator
    Action
    Check duplicate or inconsistent claims.
    Response
    Route discrepancies to an independent reviewer.
    Validation
    Before 'Check duplicate or inconsistent claims.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Check duplicate or inconsistent claims. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S04: check duplicate or inconsistent claims reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Check duplicate or inconsistent claims.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S05: confirm verification by a qualified party reviewed

  6. 6. Confirm verification by a qualified party.

    Number
    6
    Actor
    Financial Assistance Coordinator
    Action
    Confirm verification by a qualified party.
    Response
    Do not treat self-reported delivery as final evidence.
    Validation
    Before 'Confirm verification by a qualified party.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Confirm verification by a qualified party. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S05: confirm verification by a qualified party reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Confirm verification by a qualified party.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S06: reconcile the permitted transaction reviewed

  7. 7. Reconcile the permitted transaction.

    Number
    7
    Actor
    Financial Assistance Coordinator
    Action
    Reconcile the permitted transaction.
    Response
    Separate reconciler from requester and approver.
    Validation
    Before 'Reconcile the permitted transaction.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Reconcile the permitted transaction. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S06: reconcile the permitted transaction reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Reconcile the permitted transaction.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S07: prepare a limited nonfinancial youth update reviewed

  8. 8. Prepare a limited nonfinancial youth update.

    Number
    8
    Actor
    Financial Assistance Coordinator
    Action
    Prepare a limited nonfinancial youth update.
    Response
    Exclude donor and payment detail from the goal summary.
    Validation
    Before 'Prepare a limited nonfinancial youth update.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Prepare a limited nonfinancial youth update. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S07: prepare a limited nonfinancial youth update reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Prepare a limited nonfinancial youth update.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-S08: produce privacy-safe aggregate reporting reviewed

  9. 9. Produce privacy-safe aggregate reporting.

    Number
    9
    Actor
    Financial Assistance Coordinator
    Action
    Produce privacy-safe aggregate reporting.
    Response
    Do not report unreconciled assistance as fulfilled.
    Validation
    Before 'Produce privacy-safe aggregate reporting.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific selected goal and approved barrier for this decision: Produce privacy-safe aggregate reporting. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-FIN-002-S08: produce privacy-safe aggregate reporting reviewed
    Responsibility
    Financial Assistance Coordinator
    Authorization Boundary
    Before 'Produce privacy-safe aggregate reporting.', validate the stated task scope, selected goal and approved barrier and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-FIN-002-REVIEW: outcome remains proposed until approved operational evidence exists

  10. 10. Review the final evidence and continuing eligibility for Verify and Reconcile Approved Assistance

    Number
    10
    Actor
    Finance control owner (proposed)
    Action
    Review the final evidence and continuing eligibility for Verify and Reconcile Approved Assistance
    Response
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation.
    Validation
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Information
    Minimum outcome and reviewer reference; no private reflections or public identities.
    State
    UC-FIN-002-REVIEW: outcome remains proposed until approved operational evidence exists
    Responsibility
    Finance control owner (proposed)
    Authorization Boundary
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Next State
    Proposed final review; no operational mutation.

Linked user story and acceptance criteria

Parent Id
UC-FIN-002
Persona
Financial Assistance Coordinator
Statement
As a Financial Assistance Coordinator, I want to verify and Reconcile Approved Assistance, so that I can pursue this outcome: do not report unreconciled assistance as fulfilled.
Value
Do not report unreconciled assistance as fulfilled.
Priority
Medium
Status
Proposed
Criteria
  • Kind
    Success
    Given
    Verified provisioned identity, current MFA, organization/site/project and assignment scope. The task is Verify and Reconcile Approved Assistance.
    When
    Review the final evidence and continuing eligibility for Verify and Reconcile Approved Assistance
    Then
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation. No operational success is inferred from documentation.
  • Kind
    Denied
    Given
    missing, revoked or unrelated authorization
    When
    the participant attempts the restricted action
    Then
    The action is denied without revealing restricted data or creating a record.
  • Kind
    Invalid input
    Given
    The Selected goal and approved barrier needed for Verify and Reconcile Approved Assistance is missing or contradictory.
    When
    Compare authorized assistance with delivery evidence.
    Then
    Hold the affected step; require Nonempty relevant reference; no unrelated personal history. before further review. Do not claim a successful outcome.
  • Kind
    Privacy
    Given
    private reflections, unrelated youth information or contributor identities outside the approved purpose
    When
    a summary is prepared for financial assistance coordinator
    Then
    Those fields are excluded; only purpose-limited authorized context may be shared.
  • Kind
    Exception
    Given
    withdrawn consent, an unavailable provider, conflicting evidence or a safeguarding concern relevant to this task
    When
    the sequence reaches the affected handoff
    Then
    The handoff pauses; an appropriate qualified human reviews the next step and no delivery, payment or approval is falsely confirmed.
Test Ids

Business rules

BR-MIN · Minimum necessary information

Share only the task-relevant approved context. Private reflections never enter public staff demonstrations.

BR-TRUTH · Evidence before claims

A referral is not delivery; documentation and storyboard completion are not verification or approval.

BR-CONSENT · Youth choice and selected sharing

Only an explicitly selected goal projection may be shared; youth control approval and goal completion. Withdrawal stops optional disclosure.

BR-SCOPE · Current scoped authority

Verified identity, permission, organization/site/project and assignment scope are separate. Privileged access requires independent approvals, MFA and launch review; no public self-grant.

BR-HUMAN · Qualified human accountability

Qualified humans decide triage, clinical, safeguarding, assistance and operational approvals; the guide cannot make those decisions.

BR-FIN · Independent financial duties

Request, approval, disbursement and reconciliation require distinct authorized responsibilities. Pledges are not received funds.

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