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CovCare V6.0 / Enterprise reference

Manage an Approved Project Lifecycle

Public documentation and fictional practice now; separately reviewed giving operational boundary in future.

Proposed design, not organizational approval or operational evidence. Public fictional demonstrations only; no sensitive information, live submissions or authority changes.

Use Case Library

UC-PROJ-002 · V6.0 · Proposed

Manage an Approved Project Lifecycle

Role tour ↗Module guide ↗Stories & tests ↗Traceability ↗
Version
6.0
Status
Proposed
Priority
Medium
Role Id
project-owner
Primary Actor
Project Owner
Module Id
giving
Capability Id
CAP-MOB
Objective Id
OBJ-04
Owner
Development program owner (proposed)
Boundary
Public documentation and fictional practice now; separately reviewed giving operational boundary in future.
Goal
Manage an Approved Project Lifecycle while maintaining choice, purpose limitation and accountable human review.
Value
Apply retention, recognition and finance review.
Trigger
Confirm approved project assignment.
Scope
The stated participant task only; no unrelated records, new authority or automatic operational activation.
Assumptions
  • Covenant House validates program fit, ownership and relevant policies.
  • Required provider, staffing and data-quality evidence is established before operation.
Supporting Actors
  • Development program owner
  • Independent reviewer
  • Governance and safeguarding reviewer
Preconditions
  • Verified provisioned identity, current MFA, organization/site/project and assignment scope.
  • Permitted purpose and disclosure basis; no youth access from giving or membership.
  • Required organizational and human approval for operational behavior; absent in this public specification.
  • Operational services, recovery readiness and separately approved testing remain dependencies.
Alternatives
  • Id
    UC-PROJ-002-ALT-01
    At
    3
    Condition
    The participant chooses a different suitable option.
    Path
    Return to review the accepted brief and boundaries, check scope and consent again, and document the revised purpose; do not duplicate evidence.
  • Id
    UC-PROJ-002-ALT-02
    At
    6
    Condition
    An eligible alternative channel or resource is reviewed.
    Path
    Reassess the giving provider and required human approval; continue only with minimum authorized information. Public exploration may continue without an account.
Exceptions
  • Id
    UC-PROJ-002-EX-01
    Condition
    Authorization denied, expired or revoked.
    Response
    Stop the restricted step and provide no record readback; review access through qualified authority, never public self-selection.
  • Id
    UC-PROJ-002-EX-02
    Condition
    Missing information, conflicting evidence or unavailable service.
    Response
    Hold the relevant state for human review. Do not fabricate capacity, receipt, attendance, outcomes or successful submission.
  • Id
    UC-PROJ-002-EX-03
    Condition
    Consent withdrawn or a safeguarding issue raised.
    Response
    Stop optional disclosure; qualified humans apply the reviewed lawful safeguarding policy. The prototype sends no escalation.
Postconditions
Success
Apply retention, recognition and finance review.
Failure
No unauthorized disclosure, authority grant or claimed fulfillment; public practice remains temporary and operational tasks remain blocked.
Rule Ids
Data
  • Field
    Purpose-limited resource, project or task reference
    Validation
    Nonempty relevant reference; no unrelated personal history.
    Owner
    Project Owner
    Sensitivity
    Restricted in future operation; fictional only in public practice.
    Sharing
    Explicit purpose and authorized recipient only; never private reflections.
    Audit
    Future scoped actor, decision, purpose and evidence reference; do not log secrets.
    Retention
    Organizational retention and deletion period not approved.
    Consent
    Current explicit youth consent where selected goal context is involved; otherwise lawful task-specific processing basis requires policy review. No blanket consent assumed.
  • Field
    Decision or verification evidence reference
    Validation
    Provenance, authorized reviewer and current scope; missing evidence remains unverified.
    Owner
    Development program owner
    Sensitivity
    Restricted operational evidence; none read by the catalog.
    Sharing
    Authorized reviewer only; aggregate public explanation has no personal identifiers.
    Audit
    Future atomic decision and change audit where operational approval is required.
    Retention
    Policy-specific review and appeal requirements unresolved.
    Consent
    Purpose-limited review under approved evidence policy; contributor recognition requires a separate optional choice.
Nfr
  • Id
    NFR-SEC
    Requirement
    Deny unauthorized access server-side; never widen youth owner-only policies.
  • Id
    NFR-PRIV
    Requirement
    Minimize information, separate private reflections and constrain recipient purpose.
  • Id
    NFR-A11Y
    Requirement
    Target WCAG 2.2 AA, labeled keyboard/touch controls; professional review outstanding.
  • Id
    NFR-LOC
    Requirement
    Five youth languages; executive English and machine-assisted translations require review.
  • Id
    NFR-REL
    Requirement
    Failure must not confirm a write or restore expired local content; operational reliability and availability targets unapproved.
  • Id
    NFR-PERF
    Requirement
    Measure agreed task response and availability targets during an approved pilot; no unapproved SLA.
Dependencies
  • Verified CHI ownership and safeguarding/privacy review
  • Data classification, backup and tested recovery evidence
  • Approved giving service and scoped operational test plan
  • Related module: giving; proposed business owner: Development program owner (proposed)
Milestone Id
MS-08
Assessment
Proposed
All formal operational sequences are proposed, not organizationally approved.
Frontend
Existing public giving views and tours explain the concept only.
Backend
No new operational behavior is verified by this catalog.
Simulated
Fictional local practice and storyboard navigation never confer authority.
Blocked
Account activation, staff coordination, payments and assignments need separate approvals.
Unknown
Positive authenticated lifecycle, provider delivery and cross-account privacy remain unverified.
System Boundary
Public documentation and fictional practice now; separately reviewed giving operational boundary in future.
Strategic Alignment
Objective Id
OBJ-04
Statement
Proposed youth-centered planning and accountable coordination; formal CHI alignment is not established.

Main success scenario · proposed

  1. 1. Confirm purpose-limited entry for Manage an Approved Project Lifecycle

    Number
    1
    Actor
    Project Owner
    Action
    Confirm purpose-limited entry for Manage an Approved Project Lifecycle
    Response
    Check the task-specific identity, organizational/site/project scope and relevant assigned permission before restricted information is shown. Public storyboard remains read-only.
    Validation
    Verified provisioned identity, current MFA, organization/site/project and assignment scope.
    Information
    Verified scope references only; no restricted record returned by this public catalog.
    State
    UC-PROJ-002-ENTRY: scope review required
    Responsibility
    Project Owner
    Authorization Boundary
    Verified provisioned identity, current MFA, organization/site/project and assignment scope.
    Next State
    UC-PROJ-002-S01: confirm approved project assignment reviewed

  2. 2. Confirm approved project assignment.

    Number
    2
    Actor
    Project Owner
    Action
    Confirm approved project assignment.
    Response
    Require current organization and project permission.
    Validation
    Before 'Confirm approved project assignment.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Confirm approved project assignment. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S01: confirm approved project assignment reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Confirm approved project assignment.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S02: review the accepted brief and boundaries reviewed

  3. 3. Review the accepted brief and boundaries.

    Number
    3
    Actor
    Project Owner
    Action
    Review the accepted brief and boundaries.
    Response
    Do not extend spending or youth-contact scope.
    Validation
    Before 'Review the accepted brief and boundaries.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Review the accepted brief and boundaries. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S02: review the accepted brief and boundaries reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Review the accepted brief and boundaries.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S03: plan deliverables and evidence collection reviewed

  4. 4. Plan deliverables and evidence collection.

    Number
    4
    Actor
    Project Owner
    Action
    Plan deliverables and evidence collection.
    Response
    Keep intended outcomes distinct from actual evidence.
    Validation
    Before 'Plan deliverables and evidence collection.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Plan deliverables and evidence collection. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S03: plan deliverables and evidence collection reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Plan deliverables and evidence collection.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S04: coordinate reviewed contribution offers reviewed

  5. 5. Coordinate reviewed contribution offers.

    Number
    5
    Actor
    Project Owner
    Action
    Coordinate reviewed contribution offers.
    Response
    Require vetting and finance approvals.
    Validation
    Before 'Coordinate reviewed contribution offers.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Coordinate reviewed contribution offers. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S04: coordinate reviewed contribution offers reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Coordinate reviewed contribution offers.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S05: authorize supervised activities through qualified staff reviewed

  6. 6. Authorize supervised activities through qualified staff.

    Number
    6
    Actor
    Project Owner
    Action
    Authorize supervised activities through qualified staff.
    Response
    Project ownership is not staff provisioning.
    Validation
    Before 'Authorize supervised activities through qualified staff.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Authorize supervised activities through qualified staff. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S05: authorize supervised activities through qualified staff reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Authorize supervised activities through qualified staff.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S06: identify unmet resources or unsafe conditions reviewed

  7. 7. Identify unmet resources or unsafe conditions.

    Number
    7
    Actor
    Project Owner
    Action
    Identify unmet resources or unsafe conditions.
    Response
    Pause and escalate rather than promise delivery.
    Validation
    Before 'Identify unmet resources or unsafe conditions.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Identify unmet resources or unsafe conditions. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S06: identify unmet resources or unsafe conditions reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Identify unmet resources or unsafe conditions.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S07: review independently verified milestones reviewed

  8. 8. Review independently verified milestones.

    Number
    8
    Actor
    Project Owner
    Action
    Review independently verified milestones.
    Response
    Do not auto-complete youth goals.
    Validation
    Before 'Review independently verified milestones.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Review independently verified milestones. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S07: review independently verified milestones reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Review independently verified milestones.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-S08: close with approved aggregate reporting reviewed

  9. 9. Close with approved aggregate reporting.

    Number
    9
    Actor
    Project Owner
    Action
    Close with approved aggregate reporting.
    Response
    Apply retention, recognition and finance review.
    Validation
    Before 'Close with approved aggregate reporting.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Information
    Task-specific purpose-limited resource, project or task reference for this decision: Close with approved aggregate reporting. Only necessary context; private reflections and unrelated identities excluded.
    State
    UC-PROJ-002-S08: close with approved aggregate reporting reviewed
    Responsibility
    Project Owner
    Authorization Boundary
    Before 'Close with approved aggregate reporting.', validate the stated task scope, purpose-limited resource, project or task reference and the current authorized reviewer and assignment. Missing evidence pauses this step; the public catalog performs no operation.
    Next State
    UC-PROJ-002-REVIEW: outcome remains proposed until approved operational evidence exists

  10. 10. Review the final evidence and continuing eligibility for Manage an Approved Project Lifecycle

    Number
    10
    Actor
    Development program owner (proposed)
    Action
    Review the final evidence and continuing eligibility for Manage an Approved Project Lifecycle
    Response
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation.
    Validation
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Information
    Minimum outcome and reviewer reference; no private reflections or public identities.
    State
    UC-PROJ-002-REVIEW: outcome remains proposed until approved operational evidence exists
    Responsibility
    Development program owner (proposed)
    Authorization Boundary
    Qualified independent review where required, current authority and approved evidence/retention policy.
    Next State
    Proposed final review; no operational mutation.

Linked user story and acceptance criteria

Parent Id
UC-PROJ-002
Persona
Project Owner
Statement
As a Project Owner, I want to manage an Approved Project Lifecycle, so that I can pursue this outcome: apply retention, recognition and finance review.
Value
Apply retention, recognition and finance review.
Priority
Medium
Status
Proposed
Criteria
  • Kind
    Success
    Given
    Verified provisioned identity, current MFA, organization/site/project and assignment scope. The task is Manage an Approved Project Lifecycle.
    When
    Review the final evidence and continuing eligibility for Manage an Approved Project Lifecycle
    Then
    Separate the proposed outcome from verified delivery; preserve only permitted review evidence and apply policy-approved retention or revocation. No public record mutation. No operational success is inferred from documentation.
  • Kind
    Denied
    Given
    missing, revoked or unrelated authorization
    When
    the participant attempts the restricted action
    Then
    The action is denied without revealing restricted data or creating a record.
  • Kind
    Invalid input
    Given
    The Purpose-limited resource, project or task reference needed for Manage an Approved Project Lifecycle is missing or contradictory.
    When
    Review the accepted brief and boundaries.
    Then
    Hold the affected step; require Nonempty relevant reference; no unrelated personal history. before further review. Do not claim a successful outcome.
  • Kind
    Privacy
    Given
    private reflections, unrelated youth information or contributor identities outside the approved purpose
    When
    a summary is prepared for project owner
    Then
    Those fields are excluded; only purpose-limited authorized context may be shared.
  • Kind
    Exception
    Given
    withdrawn consent, an unavailable provider, conflicting evidence or a safeguarding concern relevant to this task
    When
    the sequence reaches the affected handoff
    Then
    The handoff pauses; an appropriate qualified human reviews the next step and no delivery, payment or approval is falsely confirmed.
Test Ids

Business rules

BR-MIN · Minimum necessary information

Share only the task-relevant approved context. Private reflections never enter public staff demonstrations.

BR-TRUTH · Evidence before claims

A referral is not delivery; documentation and storyboard completion are not verification or approval.

BR-CONTRIB · Distinct contribution measures

Keep money, time and resources separate. No arbitrary donation, hours or circle-size minimum; participation grants no youth access.

BR-SCOPE · Current scoped authority

Verified identity, permission, organization/site/project and assignment scope are separate. Privileged access requires independent approvals, MFA and launch review; no public self-grant.

BR-HUMAN · Qualified human accountability

Qualified humans decide triage, clinical, safeguarding, assistance and operational approvals; the guide cannot make those decisions.

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